Privacy policy

We, the association "Jauno jātnieku skola" (Young Riders School), hereinafter "We" or the "Association", are Latvia's leading organisers of national and international equestrian competitions. We keep developing and offering new services, such as riding lessons. We take care not only to organise competitions and lessons well, but also to protect the personal data of our visitors and clients, hereinafter "You".

In this Privacy Policy, hereinafter the "Policy", we explain how we collect, process, store, share, structure, disclose, correct, destroy and protect your personal data, inform you of the rights you have in connection with our processing of personal data, and help you understand how and for what purposes the data is processed. This Policy applies to the data of any natural person that we have obtained directly from you, as well as personal data we have obtained from third parties.

If we update this Policy, all changes and the previous versions of the Policy will be published on the Association's website www.latvianhorses.lv.

1. Data controller

1.1. The controller of personal data processing is the association "Jauno jātnieku skola", reg. No. LV40008114442, registered address: Mārupes iela 4, Rīga, LV-1002, phone: +371 28677177 (hereinafter the "Association"), website: www.latvianhorses.lv.

1.2. Data protection officers: SIA "DataWay", e-mail - info@dataway.lv

2. Legal basis

2.1. Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data,

2.2. the Personal Data Processing Law,

2.3. the Freedom of Information Law,

2.4. the Electronic Documents Law,

2.5. the Extrajudicial Recovery of Debts Law,

2.6. other legislation in force in the Republic of Latvia.

3. Categories of personal data

Depending on your needs and the services you receive, we process the following categories of personal data:

3.1. name, surname, personal identity number / date of birth, correspondence address, phone number and e-mail address;

3.2. bank details;

3.3. identity document details (document number, date and place of issue, etc.);

3.4. communication data - e-mails, letters or other information related to your communication with us;

3.5. in certain cases - your IP address;

3.6. cookies (website browsing data) - data about visits to the Association's website www.latvianhorses.lv;

3.7. photographs and video recordings;

3.8. video surveillance recordings and images;

3.9. data you provide to us.

4. Grounds for processing personal data

4.1. Legal requirement - so that we can perform the obligations and exercise the rights imposed by law, personal data of natural persons has to be processed within the law, for example in accounting, fees and taxes.

4.2. Consent - a natural person, as a data subject, consents to the collection and processing of personal data for specific purposes. Consent is freely given, specific and informed, and allows us to process personal data for the stated purposes. Your consent binds us if it is given orally (during a conversation), in writing (by filling in a form) or by a clear affirmative action, for example by attending a public event we organise. You have the right to withdraw your consent at any time using the Association's contact details.

4.3. Concluding, amending and performing a contract - to conclude and perform a contract with you, provide services and serve you, we need to collect and process certain personal data, collected before the contract is concluded or during it.

4.4. Protection of vital interests - protecting the vital interests of you or another natural person, protecting property and preventing criminal offences.

4.5. Public interest - making available photographs and video recordings taken at events we organise, such as competitions, and publishing competition results to honour the prize winners and report on the event.

4.6. The Association's legitimate interests - performing obligations imposed by law, obligations between the Association and you, or a contract (transaction) concluded, providing quality services and timely support to you. We may process your personal data on the basis of legitimate interests to the extent objectively necessary and sufficient for the purposes stated in this Policy.

5. Purposes of processing personal data

  • 5.1. to carry out our business;
  • 5.2. to register and process applications for riding lessons;
  • 5.3. to verify your identity;
  • 5.4. to perform contractual obligations;
  • 5.5. to keep applications and submissions;
  • 5.6. to record calls;
  • 5.7. to analyse use of the website;
  • 5.8. to group the client database;
  • 5.9. to advertise services;
  • 5.10. to send messages about the contract;
  • 5.11. to prevent fraud;
  • 5.12. to ensure management and record keeping;
  • 5.13. to improve the quality of services;
  • 5.14. to administer payments;
  • 5.15. to administer outstanding payments;
  • 5.16. to protect legal interests;
  • 5.17. to carry out video surveillance;
  • 5.18. to take photographs;
  • 5.19. to publish photographs;
  • 5.20. to publish competition results.

6. Why processing is necessary

We process your personal data to provide quality, timely and convenient services and to perform our own and statutory obligations, including but not limited to:

  • 6.1. processing submissions;
  • 6.2. handling complaints;
  • 6.3. informing you about services;
  • 6.4. preventing criminal offences;
  • 6.5. building internal processes;
  • 6.6. promoting equestrian sport;
  • 6.7. informing you about events;
  • 6.8. promoting a healthy lifestyle;
  • 6.9. preserving cultural heritage;
  • 6.10. marketing purposes;
  • 6.11. other purposes laid down by law.

7. Cookies

7.1. Cookies are small text files that are created and stored on your device when you visit our website www.latvianhorses.lv. Cookies "remember" the user's experience and basic information and so make our website easier to use.

7.2. Cookies are used to process general user habits and the site's usage history, and to diagnose problems and shortcomings in how the site works.

7.3. For the best user experience we recommend keeping cookies. If you do not wish to keep them, you can delete them in your device's browser settings.

7.4. The website maintained by the Association uses functional, analytical and strictly necessary cookies.

8. How personal data is obtained

8.1. when you use our services;

8.2. when you visit or browse our website;

8.3. when filming with our video surveillance equipment;

8.4. when photographing events held on our premises;

8.5. when processing personal data from publicly available registers.

9. Retention period

We process your personal data for as long as at least one of the following applies:

9.1. you attend events, riding lessons or seminars we organise;

9.2. a retention period is laid down in legislation;

9.3. as long as necessary to pursue the Association's legitimate interests;

9.4. as long as your consent to the processing has not been withdrawn.

10. Transfer of personal data

10.1. We will not transfer your personal data for processing to countries outside the European Union and the European Economic Area.

10.2. We have the right to use in any way the material obtained by audio and audiovisual recording and photography of events.

10.3. The media present at events we organise act in accordance with the laws governing their professional activity.

10.4. We may provide information about your personal data to the following categories of recipients:

  • 10.4.1. law enforcement authorities, courts or other state and local government institutions;
  • 10.4.2. emergency services;
  • 10.4.3. personal data processors who provide us with certain services.

11. Protection of personal data

11.1. We put in place, continuously review and improve security measures to protect your personal data from unauthorised access.

11.2. We carefully vet all service providers that process personal data.

11.3. We accept no responsibility for unauthorised access to data that has not occurred through our fault.

11.4. If your data is put at risk, we will inform you.

12. Your rights

12.1. You can contact us to receive copies of your personal data.

12.2. You can ask us to correct your personal data:

  • 12.2.1. in writing at the Association's registered address,
  • 12.2.2. by e-mail, signed with a secure electronic signature.

12.3. You have the right to obtain information about the persons who have received information about you.

12.4. You can ask us to erase your personal data or restrict its processing (the right "to be forgotten").

12.5. You have the right to the portability of your personal data.

12.6. You can contact us or the Data State Inspectorate (www.dvi.gov.lv).

12.7. You can contact the data protection officer:

  • 12.7.1. in writing at the Association's registered address,
  • 12.7.2. by e-mail, signed with a secure electronic signature.

Note: Lesson times may change; we will contact you and agree on all the details.